Email to Project

Not Everything Happens in the App

Contractor confirmations, delivery receipts, inspection results, material quotes: a significant portion of construction communication happens over email. Manually copying this information into your project documentation is tedious and error-prone.

How Email to Project Works

Every project in Site Diary AI gets a unique email address. Forward any email to that address, and the content plus all attachments are automatically added to your project timeline.

No copying, no manual uploads. Just forward the email and it becomes part of your documented project history.

What Gets Captured

• Email text: The body of the email is added as a timeline note
• Photos: Attached images appear as photo entries in the timeline
• Documents: PDFs, spreadsheets, and other files are attached and stored
• Sender info: The sender’s name and email address are recorded
• Timestamp: The email’s date and time are preserved

Key Benefits

• Capture email communication: Important correspondence becomes part of your project record
• No workflow disruption: Just forward the email, no app switching required
• Complete documentation: Emails, photos, and in-app entries in one timeline
• Attachments included: Photos and documents are extracted and stored automatically
• AI report integration: Forwarded emails are included in your daily report

Use Cases

Contractor Correspondence

Forward confirmation emails from subcontractors directly to the project. Delivery dates, price agreements, and scope changes are documented automatically.

Delivery Confirmations

When a supplier sends a delivery confirmation via email, forward it to the project. The confirmation, photos of delivered materials, and shipping documents are added to the timeline.

Inspection Reports

Receive an inspection report by email? Forward it to the project and the PDF is stored alongside your photos and notes from that day.

Site Reports from Subcontractors

Subcontractors who prefer email can send updates and photos to the project’s email address. Their contributions appear in the timeline without them needing to learn a new tool.

Frequently Asked Questions

How does Email to Project work?

Each project gets a unique email address. Forward any email to that address, and the email content along with any attachments are automatically added to your project timeline.

What types of attachments are supported?

Photos (JPEG, PNG, HEIC), PDFs, and common document formats are supported. Images are added to the timeline as photo entries, and documents are attached to the entry.

Can anyone send emails to my project?

By default, only invited team members can send emails to the project. This prevents spam or unauthorized content from being added to your timeline.

Does the email content appear in the AI daily report?

Yes. Emails forwarded to your project are treated like any other timeline entry and are included in your AI-generated daily report.